How to Use eTurns TrackStock to Combat Common Inventory Management Pain Points in Medical Clinics

In medical and dental clinics, countless details must align every day for providers to do crucial work and for patients to get the care they need. One of those details? Having the necessary clinic inventory in the right place at the right time. From emergency dental care to urgent physician appointments, most visit types require consumable inventory. In this article, discover how to use eTurns TrackStock to address common pain points in medical and dental clinic inventory management. 

Understanding Inventory Management Challenges in Medical and Dental Clinics

In every industry, the task of managing inventory efficiently can pose challenges. Organizations must find optimal inventory levels and ordering processes that prevent them from running out of key items, without carrying surplus inventory that can drain storage space and cash flow. Due to the critical and often time-sensitive nature of the work, dental and medical supply inventory management comes with its own additional challenges.

Removing Practitioners From Inventory Management As Much As Possible

One of the most impactful challenges for inventory management in the healthcare industry is that practitioners often get stuck with the responsibility of managing inventory themselves. Healthcare teams are often overscheduled and overworked as it is, so adding in the task of keeping up with inventory levels and ordering can have catastrophic effects on clinic operations. 

eTurns TrackStock is designed to streamline inventory management in healthcare settings, significantly reducing the involvement of medical practitioners in these tasks. By automating key processes such as inventory replenishment and utilizing technology to track inventory levels, eTurns TrackStock allows practitioners to dedicate more time to patient care. 

​​Balancing Stock Levels: Avoiding Overstock and Stockouts

Especially in clinics that handle emergency care, ensuring that clinic inventory is always optimally stocked can be a matter of life or death. In every medical and dental clinic, patients arrive for appointments with the assumption that their providers will have the necessary tools and supplies to provide appropriate care. Clinics must balance stock levels to avoid running out of essential items. At the same time, they must also prevent overstocking to protect operational efficiency and financial health.

With eTurns TrackStock, clinics can achieve optimal stock levels with replenishment devices like eLabels and SensorBins. Tools like these trigger auto-relenishment, provide data to shed light on inventory patterns, and make the processes of inventory counting and ordering less time-consuming. 

Profitability Insights from Inventory Reports

Using eTurns TrackStock for medical supply inventory management allows clinics to access in-depth reporting and alerts. TrackStock reports offer immediate insights into inventory patterns, enabling clinics to make informed decisions that bolster profitability and efficiency through more precise inventory management.

For example, clinics can leverage AI inventory management tools like the AI Min/Max Dashboard to see inventory forecasts, cash in inventory, and optimal min/max levels for each item. You can also automate emailed reports with customized information at a cadence of your choice so that your key metrics are always at your fingertips.

eTurns TrackStock: Tailored Solutions for Clinics 

Various features of eTurns TrackStock are designed with clinics in mind, helping facilitate ordering through self-service electronic shelf labels, weight sensors for hands-free auto-replenishment, and easy cycle counts.

Inventory Tracking with Weight Sensors 

eTurns SensorBins are weight sensors that allow for hands-free auto-replenishment and inventory tracking. SensorBins work by converting the weight of their contents into item quantities, meaning clinics can access inventory counts without having to count by hand. This ongoing data helps provide more precise reporting and immediate insights for accurate replenishment and inventory optimization.

Streamlining Replenishment with Electronic Shelf Labels 

Automation plays a critical role in eTurns TrackStock's ability to streamline replenishment processes, reducing manual work while enhancing accuracy and efficiency. For example, eLabels allow for CMI self-service replenishment. Users simply need to push a button on the eLabel when they see that stock is under the minimum, and an automated replenishment order will be placed.

There are safeguards in place to ensure that multiple button pushes don’t create duplicate orders. Clinics can also perform CMI cycle counts using a handheld scanning application that will trigger automated replenishment using optimized min/max levels. 

Implementing eTurns TrackStock in Medical and Dental Clinics 

Adding eTurns TrackStock to your wheelhouse of medical supply inventory management tools is designed to be seamless and simplified.

Simplified Cycle Counts with Advanced Technologies

Instead of having to schedule additional staff time to complete inventory audits or cycle counts by hand or relying on clipboards for clinic inventory levels, medical supply chain management with eTurns involves simplified processes. Whether SensorBins or barcode scans are the best fit for your clinic, cycle counts can be completed in minutes rather than hours. Better yet, they’ll be free of human error thanks to advanced technology. 

Optimizing Inventory with AI Inventory Management

AI inventory management tools and inventory analytics allow clinics to optimize inventory levels, keeping cash out of inventory and minimizing storage needs. The AI min/max dashboard provides guidance on exactly how much inventory you need based on past usage and predictive analytics.

Empowering Healthcare Clinic Operations: The TrackStock Difference

By integrating eTurns TrackStock, medical and dental clinics can experience a transformative difference in how inventory is managed, leading to improved operational efficiency, cost savings, and enhanced patient care.

Case Study: Smilebuilderz

Medical supply chain software like eTurns TrackStock allows for less time spent on inventory management, empowering healthcare clinics to give time back to practitioners for more crucial work.

For example, Pennsylvania dental clinic Smilebuilderz now spends 70% less time on inventory replenishment thanks to eTurns tools.

Case Study Benefits: 

• 70% decrease in time spent on inventory counting and replenishing
• Dashboard view of inventory levels and progress toward optimization
• More accurate view of on-hand inventory -- used to do counts twice per year, now do them a lot faster 70 times per year.
• Fewer stockouts
• Customized reports
• "Support was excellent and very timely"

Inventory Management Tailored to Your Needs

Through automation, tailored solutions, and advanced technology, medical and dental clinics can significantly improve their inventory processes, focusing more on patient care and less on administrative tasks.  eTurns can work with you to tailor inventory replenishment solutions that match your space limitations, labor availability, and process desires. We help clinics save time and resources while improving replenishment accuracy.

Claim your risk-free trial of TrackStock today!